FOR CANADIANS - ESPECIALLY Canadian KIDS IN SPORTS TRAVELLING ACROSS CANADA- As a Canadian the most important document imho after Birth Certificate and SIN (right after birth) is CANADIAN CITIZENSHIP CERTIFICATE....

Application for a Citizenship Certificate for Adults and Minors (Proof of Citizenship) under Section 3 (CIT 0001)

Overview

Application package

This application package has:

an instruction guide, and
the forms you need to fill out.

The instruction guide:

has information you must know before you submit your application and
explains how to fill out the forms and gather your supporting documents.

Read the instruction guide completely and then fill out each of the applicable forms.
The forms are designed with questions that will help the processing of your application.

Symbols used in this guide

This guide uses these symbols to draw your attention to important information:

What you must do to have your application processed.

Important information that you need to know to avoid delays or other problems.

Where to get more information.

Note:

Tips that will help you with this application.

Before you apply

Who may apply for a citizenship certificate?

This application form is for a person who is already a Canadian citizen and wants to obtain a citizenship certificate.

If you are an adult (18 years of age and over)
- Then you are the applicant
If you are filing this application for a minor (a person who is under 18 years of age)
- Then the minor is the applicant

Replacing your certificate

Reasons why you need to replace your certificate

the information on the certificate is out of date, or
the certificate has been damaged, stolen, lost or destroyed

What you need to do…

you must return all original citizenship/naturalization certificates and any pink transmission copies that you still have.

Note: Failure to do so will result in the return of your application.

Note: Original citizenship/naturalization certificates and pink transmission copies submitted with your application will not be returned and are retained by Citizenship and Immigration Canada. If your application is approved, you will only receive your replacement certificate.

Are you a citizen of another country?

If you are a citizen of another country and you have concerns about whether or not your citizenship status in that country may be affected by applying for a Canadian citizenship certificate, you should inquire with the embassy, high commission or consulate of that country.

Amendments to the Citizenship Act limit citizenship by descent

On April 17, 2009, the rules for Canadian citizenship changed for persons born outside Canada to Canadian parents and who were not already Canadian citizens when the rules changed.
These rules did not take Canadian citizenship away from any person who was a Canadian citizen immediately before the rules came into effect.
Canadian citizenship by birth outside Canada to a Canadian citizen parent (citizenship by descent) is now limited to the first generation born outside Canada.
This means that, in general, persons who were not already Canadian citizens immediately before April 17, 2009 and who were born outside Canada to a Canadian parent are not Canadian if:

their Canadian parent was also born outside Canada to a Canadian parent (the person is therefore the second or subsequent generation born outside Canada), or
their Canadian parent was granted Canadian citizenship under section 5.1, the adoption provisions of the Citizenship Act (the person is therefore the second generation born outside Canada)

unless their Canadian parent or grandparent was employed as described in one of the following exceptions to the first generation limit.

Exceptions to the first generation limit

The first generation limit to citizenship does not apply to a person born outside Canada in the second or subsequent generation if:

at the time of the person’s birth, their parent was employed outside Canada in or with the Canadian Armed Forces, the federal public administration or the public service of a province or territory, other than as a locally engaged person (a crown servant);
at the time of their parent’s birth or adoption, the person’s grandparent was employed outside Canada in or with the Canadian Armed Forces, the federal public administration or public service of a province or territory, other than as a locally engaged person (a crown servant).

Persons born to a Canadian parent who are not eligible for citizenship by descent due to the first generation limit may apply for and obtain permanent resident status and subsequently submit an application for a grant of citizenship under section 5 of the Citizenship Act.
Persons born to a Canadian parent on or after April 17, 2009 who are not eligible for citizenship by descent due to the first generation limit may be stateless (and have always been stateless), but be resident in Canada. Those persons may apply for a grant of citizenship under subsection 5(5) of the Citizenship Act. For further information, consult the page on Citizenship grants: Statelessness.
Note: Some naturalized Canadian citizens became Canadian citizens by descent by operation of law under these amendments which could impact their eligibility to pass on Canadian citizenship to children born outside Canada to them or adopted by them.

Amendments to the Citizenship Act extending citizenship

On June 11, 2015, citizenship was extended to more persons who were born before the Canadian Citizenship Act took effect on January 1, 1947 as well as to their children who were born outside Canada in the first generation. Specifically, the amendments gave Canadian citizenship to persons who were born or naturalized in Canada as well as to those who were British subjects ordinarily resident in Canada on January 1, 1947 (April 1, 1949, in the case of Newfoundland and Labrador), but who were not eligible for Canadian citizenship when the Canadian Citizenship Act took effect. The amendments also retroactively gave Canadian citizenship to the children of these persons who were born abroad in the first generation as well as to children of parents who became citizens on January 1, 1947 (or April 1, 1949), if born abroad in the first generation but who did not themselves become Canadian citizens on those dates.
On June 19, 2014, the exception to the first generation limit to citizenship by descent was extended to children born outside Canada whose grandparent, at the time of the child’s parent’s birth or adoption, was employed outside Canada in or with the Canadian Armed Forces, the federal public administration or the public service of a province or territory, other than as a locally engaged person.
Note: Some naturalized Canadian citizens became Canadian citizens by descent by operation of law under these amendments, which could impact their eligibility to pass on Canadian citizenship to children born outside Canada to them or adopted by them. If you think that this may apply to you and you would like more information, consult the Help Centre at the end of this guide.

Step 1. Gather documents

What documents are required?

Refer to the Document Checklist (CIT 0014) to assist you in gathering the necessary documentation.

Note: If any of the required documents are missing, or photocopies are not clear, your application may be returned to you.

Note: Additional documents and information may be required during the processing of your application

If this application is for your first citizenship certificate
- Then provide clear and legible certified copies of your documents
If this application is for a replacement of your citizenship certificate
- Then provide clear and legible photocopies of your documents, unless otherwise stated

Note: Social Insurance Number (SIN) cards, bank cards and credit cards are not acceptable pieces of identification.

Name change

Consult the information below to determine the documents that are to be included with your application.

If you have legally changed your name within Canada

Then you must submit a copy of the change of name document issued by a Canadian province or territory, or by the appropriate foreign-state authority. The document must show both your previous and amended names.
The following documents are accepted:

Legal change of name document
Court order specifying name change
Adoption order

The following documents are accepted for changes to family name only:

Marriage certificate
Divorce decree
Registration or declaration of union issued by civil authorities
Revocation of declaration or annulment of union issued by civil authorities
Registration for common-law relationship, in provinces that permit changes of name for common-law relationships under their provincial/territorial law

If you have legally changed your name outside Canada and are residing in Canada

Then you must provide a copy of the following documents:

A foreign passport or other national authoritative documentation amended to reflect the new name;
A document that links your previous name to your new name, such as a foreign marriage certificate (with an official translation); and
A document in the new name from Canadian provinces or territories (ex. driver's license, health card, age of majority card, senior citizen’s identification card, or social service card)

If you have legally changed your name outside Canada and are residing outside Canada

Then you must provide a copy of the following documents:

a foreign passport or other national authoritative documentation amended to reflect the new name;
a document that links your previous name to your new name, such as a foreign marriage certificate (with an official translation) or other foreign legal change of name document issued by foreign authorities; and
an authoritative national or state/province (or equivalent) issued photo identification document issued in the country or state/province in which you reside that displays the new name, such as:
- a foreign passport or other travel documents, if you are a dual citizen;
- a state/provincial (or equivalent) identification card.

If you have applied and obtained an amendment to your Record of Landing, or Confirmation of Permanent Residence due to errors made by Canadian immigration officials when recording your name, then you must submit a copy of the amendment or a letter confirming the change of name.

Important information: Once processing of your application has begun a name change can only be made due to an administrative error made by the Department, or a legal change of name.

Important information: You cannot request a change of the adopted person’s name after Part 2 of the application has been submitted.
If satisfactory documentation is not provided with the application to support the request for a change of name, the name that appears on the citizenship certificate will be the name listed on the adoption order.

Changing sex designation

If you are requesting a change of sex designation, you are required to submit documentary evidence to support the request. See the options below for documentary evidence you may submit.

Documentary evidence issued in Canada

To request a change of sex designation where the documentary evidence originates in Canada, you are required to submit one of the following:

a legal order issued by a Canadian provincial/territorial vital statistics organization indicating a change of sex designation;
a court order;
an amended birth certificate indicating a change of sex designation; or
proof of full or partial sex reassignment surgery.

Please consult your provincial/territorial website in order to verify whether you are eligible for any of the documents listed above.
If you have applied and obtained an amendment to your Record of Landing, or Confirmation of Permanent Residence due to errors made by Canadian immigration officials when recording your sex, then you must submit a copy of the amendment or a letter confirming the change of sex.

Note: Your provincial/territorial identification (such as a driver’s license) alone will not be accepted in order to process a change of sex designation. You will need to submit one of the documents listed above, or a statutory declaration and a letter from a physician or psychologist as listed below.

If you are unable to obtain any of the documentary evidence listed above, you will be required to submit:

a Statutory Declaration – Request for a Change of Sex Designation (CIT 0404) stating that your gender identity corresponds with the requested change in sex designation, that you are living full-time in that gender, and the reason for which a provincial/territorial document was not submitted (see requirements for witnesses below);
and
the Support for a change of sex designation on an IRCC document (CIT 0552) from an authorized physician or psychologist stating that:
- they are a practicing member in good standing with the appropriate regulatory body;
- they have treated or evaluated you; and
- they confirm that your gender identity does not correspond with the sex designation as recorded by IRCC.

Note: If you do not provide a reason for which a provincial/territorial document was not submitted, your application will be returned as incomplete.

Note: If the applicant is under 18 years of age, both the parent or legal guardian and the minor will need to sign the statutory declaration and provide proof of parentage or legal guardianship.

Inside Canada, the statutory declaration will need to be sworn in the presence of:

a notary public,
a commissioner of oaths, or
a commissioner of taking affidavits.

Documentary evidence issued outside Canada

Where the documentary evidence is issued outside Canada, you are required to submit the following:

photo identification issued by the national, state/provincial (or equivalent) authority in which you reside, indicating the amended sex designation (such as a driver’s license or national ID card);
and one of the following sets of documents:
- if you are a dual Canadian citizen, a copy of your foreign passport or other national authoritative document indicating the requested sex designation; or
- a document indicating a change of sex designation (such as a legal order issued by a vital statistics agency or an amended birth certificate); or
- a Statutory Declaration – Request for a Change of Sex Designation (CIT 0404) stating that your gender identity corresponds with the requested change in sex designation, that you are living full-time in that gender, and the reason for which a provincial/territorial document was not submitted (see requirements for witnesses below); and
- a Support for a change of sex designation on an IRCC document (CIT 0552) from an authorized physician or psychologist stating that:
  - they are a practicing member in good standing with the appropriate regulatory body;
  - they have treated or evaluated you; and
  - they confirm that your gender identity does not correspond with the sex designation as recorded by IRCC.

Note: If you do not provide a reason for which a provincial/territorial document was submitted, your application will be returned as incomplete.

Note: If you are unable to provide photo identification in the updated sex designation, please include an explanation why and provide photo identification in the previous sex designation. We will contact you if anything further is required.

Outside Canada, the statutory declaration will need to be sworn in the presence of:

a notary public.

Date of birth correction

The date of birth on your citizenship certificate will be the same as the one shown on your previous citizenship certificate, if you had one, or your birth certificate or foreign passport unless:

for former permanent residents of Canada, you have corrected your date of birth on your immigration document, or
you have legally changed it, or
you are requesting a different date of birth for your citizenship certificate and you can provide supporting documents.
If you are a former permanent resident of Canada, and your date of birth has been corrected on your immigration document
- Then you must provide a copy of an approved Request to Amend Immigration Record of Landing (IMM 1000) or Confirmation of Permanent Residence (IMM 5292 or IMM 5688)
If you have legally changed your date of birth by a provincial/territorial court order
- Then you must provide a copy of provincial/territorial court order changing your date of birth and
- completed questionnaire Request to Correct a Date of Birth for Citizenship (CIT 0464)
If you are residing outside Canada and you have legally changed your date of birth by court order outside Canada
- Then you must provide a copy of foreign court order changing your date of birth and
- completed questionnaire Request to Correct a Date of Birth for Citizenship (CIT 0464)
If you did not change your date of birth by a provincial/territorial or foreign court order and you are a former permanent resident and your date of birth has not been corrected on your immigration document
- Then you must provide a copy of a refused Request to Amend Immigration Record of Landing (IMM 1000) or Confirmation of Permanent Residence (IMM 5292 or IMM 5688) and
- completed questionnaire Request to Correct a Date of Birth for Citizenship (CIT 0464) and
- documents to support your new date of birth.

Important information: You cannot request a change in your date of birth after your application has been submitted. If satisfactory documentation is not provided with the application to support the date of birth requested, the citizenship certificate will reflect the date of birth indicated on your previous citizenship certificate, if you had one, or your birth certificate or foreign passport.

Important information: If you do not have a court order changing your date of birth and you were formerly a permanent resident of Canada, you must first request an amendment to your immigration document before requesting a different date of birth on your citizenship certificate.

For more information. For information on amending your immigration document
Refer to the guide Request to Amend the Record of Landing, Confirmation of Permanent Residence or Valid Temporary Resident Documents (IMM 5218).

Quebec government documents

The following documents issued by the government of Quebec before January 1, 1994 are not acceptable documents in support of an application for a citizenship certificate.

baptismal certificates
birth certificates, and
marriage certificates.

For more information. If you are currently in possession of one of these certificates you must obtain a new document by contacting the office of the Directeur de l’état civil du Québec

Exception to citizenship by birth in Canada

A child born in Canada to a foreign diplomat, a representative or employee in Canada of a foreign government, a foreign diplomat’s, representative’s or employee’s employee or an officer or employee of a specialized agency of the United Nations or another international organization who is granted diplomatic privileges or immunities is not Canadian at birth unless the other parent was a Canadian citizen or permanent resident at the time of the child’s birth.

Crown Servants

The table below will help you to determine if proof of employment is required to demonstrate that one of your Canadian parents or grandparents was employed outside Canada in or with the Canadian Armed Forces, the federal public administration or the public service of a province or territory, other than as a locally engaged person at the time of your birth or at the time of your parent’s birth or adoption.

Questions	If your answer is:
1. Was your Canadian parent born in Canada or granted citizenship, also known as naturalization, (except for a grant of citizenship under the adoption provisions) before your birth?	YES. This section does not apply to you. Submit your application. NO. Proceed to question 2.
2. Was one of your Canadian parents a Crown servant (employed outside Canada in or with the Canadian Armed Forces, the federal public administration or public service or a province, other than as a locally engaged person) at the time of your birth outside Canada?	YES. This section does apply to you. Proof of your parent’s employment at the time of your birth is required. Refer to the section below on “Acceptable proof of employment as a Crown servant”. NO. Proceed to question 3.
3. Was one of your grandparents a Crown servant (employed outside Canada in or with the Canadian Armed Forces, the federal public administration or the public service of a province, other than as a locally engaged person), at the time of your Canadian parent’s birth or adoption outside Canada?	YES. This section does apply to you. Proof of your grandparent’s employment at the time of your parent’s birth or adoption is required. Refer to the section below on “Acceptable proof of employment as a Crown servant”. NO. This section does not apply to you. Submit your application.

Acceptable proof of employment as a Crown servant

The employment document must be issued by the responsible authority (the employer) and contain the following information :

Your parent or grandparent’s name; and
Start date, employment duration and title of the position they held in or with the Canadian Armed Forces, the federal public administration or the public service of a province or territory; and
Transfer date, employment duration and title of the position they held outside Canada in or with the Canadian Armed Forces, the federal public administration or the public service of a province or territory.

Certified true copies

To have a photocopy of a document certified, an authorized person must compare the original document to the photocopy and must print the following on the photocopy:

“I certify that this is a true copy of the original document”,
the name of the original document,
the date of the certification,
his or her name,
his or her official position or title, and
his or her signature.

Who can certify copies?

Persons authorized to certify copies include the following:
In Canada:

a notary public
a commissioner of oaths
a commissioner of taking affidavits

Authority to certify varies by province and territory. Consult your local provincial or territorial authorities.
Outside Canada:

a notary public

Authority to certify international documents varies by country. Consult your local authorities.
Family members may not certify copies of your documents. Family member is defined as being a: parent, guardian, sibling, spouse, common-law partner, grandparent, child, aunt, uncle, niece, nephew and first cousin.

Translation of documents

Any document that is not in English or French must be accompanied by:

the English or French translation; and
an affidavit from the person who completed the translation; and
a certified copy of the original document.

Translations may be done by a person who is fluent in both languages (English or French and the unofficial language). If the translation is not provided by a member in good standing of a provincial or territorial organization of translators and interpreters in Canada, the translation must be accompanied by an affidavit swearing to the accuracy of the translation and the language proficiency of the translator.
The affidavit must be sworn in the presence of:
In Canada:

a notary public
a commissioner of oaths
a commissioner of taking affidavits

Authority to certify varies by province and territory. Consult your local provincial or territorial authorities.
Outside of Canada:

a notary public

Authority to administer oaths varies by country. Consult your local authorities.

Important information: Translations must not be done by the applicants themselves nor by members of the applicant’s family. Family member is defined as being a: parent, guardian, sibling, spouse, common-law partner, grandparent, child, aunt, uncle, niece, nephew and first cousin.

Note: An affidavit is a document on which the translator has sworn, in the presence of a person authorized to administer oaths in the country in which the translator is living, that the contents of their translation are a true translation and representation of the contents of the original document. Translators who are certified members in good standing of one of the provincial or territorial organizations of translators and interpreters of Canada do not need to supply an affidavit.

Note

Photographs

You must:

provide two (2) identical citizenship photographs;
print the Citizenship Photo Specifications page and take it to the photographer to make sure you get the correct size photo;
follow the steps explained on the form; and
not staple, glue or otherwise attach the photo directly to the application.

Your application will be returned to you if you do not include the two (2) photos that meet the citizenship photo specifications.

Step 2. Complete the application

Filling out the application

Follow the step-by-step instructions below to complete the application form.
The following is the form that must be filled out and submitted:
Application for a Citizenship Certificate for Adults and Minors (Proof of Citizenship) Under Section 3 (CIT 0001)
Optional:

Statutory Declaration – Request for a Change of Sex Designation (CIT 0404), if applicable
Support for a change of sex designation on an IRCC document (CIT 0552), if applicable

Important information: If you are completing this application for a minor under 18 years of age, remember all questions are about the minor applicant.

Note: It is a serious offence to give false or misleading information on these forms. The information you provide on your application will be subject to verification.

Important information

Be complete and accurate

Complete all sections. If a section does not apply to you, write “Not Applicable” or “NA”. If your application is incomplete it may be returned to you and this will delay the processing of your application.
If you need more space for any section, print out an additional page containing the appropriate section, complete it and submit it along with your application.

Section 1

Question 1: Would you like to receive service (correspondence, interview) in English or in French?

Section 2

Question 2

Check the box to indicate if you have ever had a previous Canadian citizenship certificate. If yes, you must indicate the surname/last name and given name(s), certificate number and date citizenship was acquired.
I am applying for a replacement
Check the box to indicate whether you are:

applying to update your certificate, or
to replace it.

If you are applying to replace your certificate you must:

indicate if it was stolen, lost or destroyed, and
you must indicate if the theft or loss was reported to the police.

Note: You must provide details of theft, loss or destruction in the area provided.

Important information: It is contrary to the Regulations to have more than one valid citizenship or naturalization certificate. If you have any certificate or any pick transmission copy of a certificate, you must send them back to us. Failure to do so will result in delays in processing your application. If, after you get your new certificate, you find a certificate that was declared lost or misplaced, you have to send them back to the Case Processing Centre in Sydney, Nova Scotia.

Section 3

Question 3: Write your surname/last name and given name(s).
If you are applying to replace your certificate your name will be the same as what was on your previously issued certificate.
If this is the first time you are applying for a citizenship certificate, the name on your citizenship certificate will be the same as the one shown on your birth certificate or foreign passport.
If you want a different name on your certificate, you must provide us with satisfactory documentation. See name change section of this guide.
If you have used other names in the past, or are known by a name other than the one you listed above, indicate them in the space provided. (Other names can include your birth name, nicknames, call names, community name, etc.) You can use a separate piece of paper if required.

Section 4

Question 4A: Date of birth
Write your date of birth.
If you are applying to replace your certificate your date of birth will be the same as what was on your previously issued certificate.
If this is the first time you are applying for a citizenship certificate, the date of birth on your citizenship certificate will be the same as the one shown on your birth certificate or foreign passport.
If you want a different date of birth on your certificate, you must provide us with satisfactory documentation. See date of birth correction section of this guide.
Question 4B: Write your place and country of birth.
Question 4C: Check the box to indicate whether you are male or female. Proceed by including your height, and the colour of your eyes. Check the box to indicate your legal marital status.

Note: We need this information for our records. The colour of your eyes and height will be shown on your citizenship certificate.

Section 5

Question 5

If you are a woman and married before January 1, 1947.
Write:

your husband’s surname/last name, given name(s) and his date and place of birth.
the country you were married in and the date of your marriage.
if your husband is a Canadian citizen, and if he is, provide the details.
the number from your husband’s citizenship certificate, if he has one, and the date he acquired citizenship.

Section 6

Question 6: Check the box to indicate if you are a citizen of one or more countries other than Canada. If yes, include the country or countries, the date and how you obtained the citizenship.
Absences from Canada:
Check the box to indicate if you left Canada for 1 year or longer before 1977. If yes, provide the dates you were away, the country of destination and the reasons why you went to that country.

Section 7

Question 7: We may need to contact you by phone and by email. List the phone number(s) and email where you can be reached.
If the email address is that of a representative, you must indicate their e-mail address in this section and complete the IMM 5476 form.
If applicable, write your e-mail address using a format similar to the following: name@provider.net

Note: By indicating your e-mail address, you are hereby authorizing CIC to transmit all correspondence, including file and personal information to this specific e-mail address.
Provide your current home address including your postal code.
If your mailing address is different from your home address, include your mailing address with your postal code.
If the mailing address is that of a representative, you must indicate their mailing address(es) in this section and complete the IMM 5476 form.

Section 8

Question 8A

Answer all questions on the application regarding your parents:

Check the box to indicate the relationship of your parent(s) to you by selecting Natural or Adoptive.
Print your parent(s) surname/last name, other names used, given name(s), date of birth and place of birth.
Indicate where your parents were married (if applicable) and the date of the marriage.
Indicate how your parent(s) obtained Canadian citizenship.
Indicate when your parent(s) first entered Canada to live.
Check the box to indicate if your parent(s) have left Canada for more than 1 year before 1977. If yes, provide the dates they were away and the destination country.
Check the box to indicate if your parent(s) are or were citizens of a country other than Canada. If yes, provide the details including the country, date and how the citizenship was obtained.
Check the box to indicate if your parents were employed in Canada by a foreign government or international agency. If yes, provide details.
Check the box to indicate if your parents were employed outside Canada in or with the Canadian Armed Forces or the federal public administration or the public service of a province or territory, other than as a locally engaged person at the time of your birth. If yes, provide details.
If your parents were born in Canada, check the box to indicate if one of his or her parents was employed by a foreign government or international agency. If yes, provide details.

Question 8B

Answer all questions on the application regarding your grandparents:

Check the box to indicate if one of your grandparents was a Canadian citizen at the time of your Canadian parents’ birth or adoption.
Check the box to indicate if one of your grandparents was employed outside Canada in or with the Canadian Armed Forces, the federal public administration or the public service of a province or territory other than as a locally engaged person at the time of your parents’ birth or adoption.
If you answered yes to either question or both, provide details in the table provided.
Complete the check boxes (and provide details if applicable) concerning your other grandparents.

Section 9

Question 9: Check the box to indicate if you have ever lived in Canada. If yes, indicate either since birth or the date you first entered to live.

Section 10

Question 10: Answer all questions if you were born before January 1, 1947 (or April 1, 1949 for Newfoundland and Labrador). If these questions do not apply to you, go to Section 11.

Section 11

Question 11: Answer all questions if you were born outside Canada on or after January 1, 1947. If these questions do not apply to you, go to Section 12.

Section 12

Question 12: If you appoint an individual, firm or organization as your representative, you must complete the Use of a Representative Form (IMM 5476). Note that once you appoint a representative, all correspondence from CIC regarding your application will be directed to them and not to you.
For instructions on completing the Use of a Representative form (IMM 5476), see: Guide 5561 – Instructions – Use of a Representative.

Section 13

Question 13

Read the declaration. Sign and date the application form with the signature you currently use on other official document.

Note: Your application will be returned to you if:

the form is not signed and dated,
stale-dated (dated more than 90 days before CIC receives it),
post-dated (dated into the future).

Note: If the application is for a person under 14 years of age, it must be signed by a parent or guardian in the space provided.

Note: Your application will be returned to you if:

You have appointed an individual, firm or organization as your representative and did not submit the Use of a Representative form (IMM 5476) with your application or this form was submitted incomplete.
You appoint a compensated representative who is not a member of the following designated bodies:
- Immigration consultants who are members in good standing of the Immigration Consultants of Canada Regulatory Council (ICCRC);
- Lawyers and paralegals who are members in good standing of a Canadian provincial or territorial law society and students-at-law under their supervision; or
- Notaries who are members in good standing of the Chambre des notaries du Québec and students-at-law under their supervision.

Step 3. Pay the fees

Calculating your fees

If more than one member of your family is applying for Canadian citizenship pay the fees all together.
Use the table below to calculate the total amount of fees to be paid. Fees must be included with this application.

Type of application	Number of persons	Amount per person	Amount due
Citizenship certificate		x $75
Total Payment:

Explanation of fees and refunds

The following text describes the fees that are required and if they are refundable. All payment must be made in Canadian funds.
Processing fee
Amount: $75 for each person
Non-refundable once processing has begun, regardless of the final decision.

Note: We will issue the refund to the person indicated on the Payer Information section of the receipt. If there is no name indicated on the receipt, we will send the refund to the applicant.

Incorrect fee payment

Payment issue - No fee included
CIC will return your application.

Note: Processing of your application will only start after you return your application with the requested fees.

Payment issue - Insufficient fees included
CIC will return your application.

Note: Processing of your application will only start after you return your application with the requested fees.

Payment issue - Overpayment
CIC will:

start processing your application, and
send you a refund as soon as possible.

Note: You do not have to request a refund, it will be done automatically.

Payment issue – Expired payment
For expired certified cheques, bank drafts and money orders only. CIC will return your application.

Note: Processing of your application will only start after you return your application with requested fees.

Online fee payment

Resources required
You can pay your fees online if you have:

a valid e-mail address;
access to a printer (you will need to print the receipt); and
- a Visa, MasterCard or American Express credit card or a prepaid credit card; or
- a Canadian-issued debit card from BMO, Scotia Bank, RBC or TD. You must be enrolled in online banking. Credit cards that are also used as debit cards (e.g. Visa Debit) are not accepted.

Instructions

Follow these step-by-step instructions to pay using the Internet.

Go to online Payment.
Follow the online instructions.
- At the end, click on the button to print the IRCC official receipt with barcode. Print two copies.

Note

Do not exit without printing the receipt!

Attach a copy of this receipt to your completed application. Keep the second copy of the receipt for your records.

Proof of payment

The receipt printed in the instructions above will serve as your proof of payment.

Note

The only acceptable form of payment is online payment. If you send any other form of payment, IRCC will return your application.
You can submit an IMM 5401 payment receipt with your application only if it was date-stamped by a Canadian financial institution before April 1^st, 2016.

Outside Canada Fee payment

Use the following method of payment ONLY if you are outside Canada and you are unable to pay online. If you do not have access to the Internet, you may pay directly to the Canadian Embassy, High Commission or Consulate. Consult the list of Canadian Embassies, High Commissions and Consulates.
Bring your completed application and the correct fees.

Note: The only acceptable forms of payment outside Canada are online or payment directly to the Canadian Embassy, High Commission or Consulate closest to your home.

Select Pay your fees.
Select Canadian Embassies, High Commissions and Consulates.

Note: Consular offices cannot accept:

receipts for fees paid in Canada, or
personal cheques.

You can find information on fee payment methods outside Canada by visiting the pay your fees tool.

Step 4. Mail the application

Where to mail the application

For applicants living inside Canada and the United States
Mail your completed application in a stamped envelope addressed as shown below:

Affix sufficient postage (top right of the envelope)

Sender (top left of the envelope) (Your name)
(Your Address)
(Your Postal Code)

Recipient (centre of the envelope)Case Processing Centre – Sydney
Proof of Citizenship
P.O. Box 10000
SYDNEY, NS - CANADA
B1P 7C1

Courier address:
Case Processing Centre, Sydney
Proof of citizenship
49 Dorchester Street
Sydney, NS
B1P 5Z2
For applicants living outside Canada and the United States
Once you have completed all the sections of your application, submit your application to the Canadian embassy, high commission or consulate closest to your home.

Note: If you are applying for a child who is residing outside Canada and the United States, submit the application and documents to the Canadian embassy, high commission or consulate closest to where your child resides. Submitting your child's application directly to the Case Processing Centre in Sydney, Nova Scotia will cause delays.

If you are sending more than one application

If you are sending more than one application (for example, applications for family members), you may send one receipt to cover all applications. Mail the receipt (if applicable) and all applications together in one envelope so that they will be processed together.

Note: If you are sending more than one application (for example, family members), and one of the applications is incomplete, all the applications will be returned to you.

Note

Sign the form

The application must be signed and dated before it is submitted. If your application is not signed and dated, it will be returned to you.

Note

Reminders…

Make sure to use the document checklist and include it with your application.
Here are some reminders to avoid your application being returned to you :

You have answered all questions on the form or wrote “N/A” (Not applicable) for any question or section that is not applicable to you.
You have signed and dated the form. Make sure before you send it that it is not stale-dated (dated more than 90 days before CIC receives it) or it is post-dated (dated into the future).
You have returned all original Canadian citizenship/naturalization certificates previously issued to you and any pink transmission copies that you still have.
You have included two (2) pieces of personal identification one of which must have your photo on it.
You have included the supporting documents based on your situation and the format required.
You have included two (2) photos according to the citizenship photographs specification.
You have included proof of payment of exact fees.
You have included original translation and an affidavit by the translator for any documents that are not in English or French.

What happens next?

Once your application is received

The following information outlines the type of communication that you receive from CIC as a result of submitting this application.

If you applied from within Canada or directly from the United States
- then you will receive a letter acknowledging receipt of your application.
If you applied from outside Canada and the United States
- then you will receive a receipt from the Canadian embassy, high commission or consulate where you submitted your application.
Once your application is received in Sydney, Nova Scotia and is considered complete, it will be reviewed and processing will start.
Some applications may encounter delays and require more time for processing. In these cases, you will be contacted for more information or asked to supply additional documents.
If you are sending an application from outside Canada and the US, through a consular mission, allow sufficient time for your application to be received at the Case Processing Centre in Sydney, Nova Scotia, as mail service can vary between countries. If you reside in the US, send your application directly to the Case Processing Centre in Sydney, Nova Scotia.
If your application is approved, you will receive a citizenship certificate.

For more information

Current processing times

Processing time can change. You can obtain current processing times on the Check application processing times webpage.

Important information

Updating your contact information

During the application process, you must advise us of any change of address or telephone number. You can do this by going to Change of address or by consulting the Help Centre.

Checking application status

In Canada and the United States
You may Contact Us or go online to see the current status of your application:

Click on Check application status, and
follow the instructions provided.

To obtain details on how to remove your application status information from the Internet, visit the “Frequently Asked Questions” (FAQ) section.
If you are outside Canada and the United States:
Contact the Canadian embassy, high commission or consulate responsible for your region

Protecting your information

Your personal information is:

available to CIC and the Canada Border Services Agency (CBSA) employees who need to see it in order to provide the services to you, and
not disclosed to other organizations except as permitted under the provisions of the Privacy Act or the Citizenship Regulations.

For more information. You can obtain additional information on the protection of your data by visiting the Help Centre.

Quality Assurance Program

Our quality assurance program randomly selects applications for a special review. If selected you will be asked to attend an interview with a Citizenship and Immigration official so that we can:

verify the documentation and any other information you submitted is accurate,
verify that your application has been completed properly.

Note: You will be notified in writing should your application be selected.

Need help?

If you need help, you can find answers to your questions by consulting the Help Centre.

How-to video

Save Time: Send a Complete Application

Find out if you are eligible

Come to Canada

Living in Canada tool

Learn about what it's like to live in Canada and which resources are available to you to help you settle here

Date Modified:: 2016-04-18

Feedback about this Web site

http://www.cic.gc.ca/english/information/applications/guides/CIT0001ETOC.asp
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The essential documents for your trip

AUTUMN FISKE TRAVELERS TALES
Published September 18, 2016 - 3:20pm
It’s important that before your trip you prepare all of your travel documents that you will need to present during your travels.
It’s best to take care of getting your documents together as soon as you book your trip, or to speak with your local agent and ask when is the right time to get them.
The first should be a no-brainer: your passport. Passports should be at least six months valid before the start and end date of your trip.
You may not be allowed entry and exit if your passport is expiring within six months or less. The process of getting your passport done is simple, but there are a few steps. The first thing you will need to get is your passport photo. The next is to fill out the passport form or renewal form when you go to get it.
The next is then waiting for it in the mail or upon pick up.
When I renew my passport, I usually get it sent via mail, which last time it took two to three weeks from the day I went to renew it.
It’s also good to have several photocopies of your passport — one for your purse, another inside your luggage. In case you lose your passport you are able to go to the nearest embassy and make the process a little easier.
Make sure that you check to see if the country you are visiting requires any vaccinations.
Countries that require any vaccinations will want to see your documents to show that you have the proper vaccine.
Your agent will be able to tell you which vaccinations you’ll need and then you are able to consult with your local physician.
Vouchers and tickets should be in both a digital and paper copy. I always email my reservation confirmations to myself in case I lose my physical vouchers.
When I was travelling in Europe, there was a passenger who only had a digital copy of his train ticket but it was required to have a physical copy for scanning. So make sure you have your physical copies handy.
The same goes for airport transfers. If you don’t have your copy of your transfer reservation, they won’t be able to take you to your hotel.

http://thechronicleherald.ca/travel/1397936-the-essential-documents-for-your-trip

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FOR CANADIANS- GETTING COPIES OF BIRTH CERTIFICATES AND OTHER IMPORTANT DOCUMENTS CERTIFIED FOR LEGAL FILE STORAGE IN CASE OF THEFT DEATH ETC...

Certificates and copies of acts

A few words about certificates and copies of acts

Certificates and copies of acts are official documents issued by the Directeur de l'état civil with regard to births, marriages, civil unions and deaths entered in the Québec register of civil status.

Certificates and copies of acts are written using the information shown in the original act entered in the register. They reproduce the spelling used in the original act, not the spelling used in the application form for a certificate or a copy of an act. Furthermore, they are written in the language in which the event was registered.
A certificate or a copy of an act for a civil status event can be obtained by using the corresponding application form.
A certificate or a copy of an act of birth serves as proof of birth and is required, in particular, if you want to:

apply for a passport;
apply for Québec Pension Plan benefits or Government of Canada retirement allowances;
obtain a health insurance card, a social insurance card or a first driver’s licence;
register your child for elementary or secondary school;
apply for admission to CEGEP or university;
apply for a student bursary;
apply for your child’s admission to a childcare centre or a day care centre.

A certificate or a copy of an act of marriage serves as proof of marriage and, in particular, facilitates the exercise of civil rights for spouses and children alike.
A certificate or a copy of an act of civil union serves as proof of civil union and, in particular, facilitates the exercise of civil rights for spouses and children alike.
A certificate or a copy of an act of death serves as proof of death, and

facilitates the settlement of a succession;
determines the date of payment of benefits or annuities to the surviving spouse and to the children.

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Which document to request: a certificate or a copy of an act?

Before applying for a certificate or a copy of an act, find out the type and format of the document required by contacting the organization to which it must be submitted.
For a child less than 18 years old, we recommend the long-form birth certificate. It contains the parents’ names, and certain organizations require this document for applications made by a minor or in the minor's name.

The table below shows the information contained in certificates and copies of acts
Document type	Document format	Information contained in the document
Birth certificate	Long-form 21.5 cm x 18.5 cm	Surname, given names, sex, place of birth, date and time of birth, registration number, surnames and given names of the father and the mother, document number (since March 29, 2005), date of issue and, where applicable, notations entered in the act since it was drawn up.
Birth certificate	Short-form 8.7 cm x 5.5 cm	Surname, given names, sex, place of birth, date and time of birth, registration number, document number (since March 29, 2005), date of issue and, where applicable, notations entered in the act since it was drawn up.
Copy of an act of birth	21.5 cm x 26.7 cm	Integral reproduction of the information contained in the act, document number (since March 29, 2005) and date of issue. Note: This document may show information pertaining to several civil status events. Information may be missing if one of these events occurred before 1994.
Marriage certificate	21.5 cm x 18.5 cm	Surnames, given names and sex of the spouses, date and place of the marriage, registration number, document number (since March 29, 2005), date of issue and, where applicable, notations entered in the act since it was drawn up.
Copy of an act of marriage	21.5 cm x 26.7 cm	Integral reproduction of the information contained in the act, document number (since March 29, 2005) and date of issue. Note: This document may show information pertaining to several civil status events. Information may be missing if one of these events occurred before 1994.
Certificate of civil union	21.5 cm x 18.5 cm	Surnames, given names and sex of the spouses, date and place of the civil union, registration number, document number (since March 29, 2005), date of issue and, where applicable, notations entered in the act since it was drawn up.
Copy of an act of civil union	21.5 cm x 26.7 cm	Integral reproduction of the information contained in the act, document number (since March 29, 2005) and date of issue. Note: This document may show information pertaining to several civil status events. Information may be missing if one of these events occurred before 1994.
Death certificate	21.5 cm x 18.5 cm	Surname, given names, sex, place of death, date and time of death, date of birth (on every certificate issued since February 2012), registration number, document number (since March 29, 2005) and date of issue.
Copy of an act of death	21.5 cm x 26.7 cm	Integral reproduction of the information contained in the act, document number (since March 29, 2005) and date of issue. Note: This document may show information pertaining to several civil status events. Information may be missing if one of these events occurred before 1994.

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Who can apply for a certificate or a copy of an act?

To protect the identity of the persons registered in the Québec civil status register, a certificate or a copy of an act can be issued only to persons mentioned in the act to which the application pertains, or to persons who establish their interest.
If your name does not appear in the act, you must explain in the appropriate space on the application form why you wish to obtain a certificate or a copy of an act pertaining to someone else, and attach to the form a photocopy of an official document—for example, a power of attorney or a will—proving the reason given. We will assess the reason.
However, if the document requested concerns a deceased person and you are the person's spouse, child, brother or sister, you do not have to submit an official document justifying your application, event if you are not mentioned in the act.
In order for us to establish your family or marital relationship with the person to whom the application pertains, you must provide us with your date of birth if you were born in Québec. If not, you must attach a photocopy of your certificate or copy of your act of birth or, where applicable, a photocopy of your certificate or copy of your act of marriage or civil union with that person.
Important
We consider there is a family or marital relationship between two persons when this relationship can be established by consulting the civil status acts of those persons in the Québec register of civil status.

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Establishing the applicant's identity

We apply security measures to ensure that the person applying for a civil status document is authorized to obtain it. To that end, we require that every applicant attach to the application two different documents issued by two separate organizations. You must therefore attach to your application:

a valid photo ID
a valid proof of home address

If these two documents are not attached, the application may be returned to you without being processed.
Different requirements apply if you use the DEClic! and DEClic! Express online services.
The chart below shows the identity documents and proofs of home address accepted by the Directeur de l'état civil.

Identity documents and proofs of home address accepted by the Directeur de l'état civil
Valid photo ID	Valid proof of home address
Driver's licence, learner's permit or probationary licence issued by Québec, another Canadian province or territory or a US state The driver's licence, learner's permit or probationary licence is accepted as photo ID only if it is not submitted as proof of home address.	Driver's licence, learner's permit or probationary licence issued by Québec, another Canadian province or territory or a US state The driver's licence, learner's permit or probationary licence is accepted as proof of home address only if it is not submitted as photo ID.
Health insurance card issued by a Canadian province and bearing a photograph	Municipal or school tax bill (no more than one year old)
Canadian or foreign passport	Government postal correspondence (no more than one year old)
Canadian Citizenship Card or Certificate (issued between 2002 and 2012)	Recent bill from an energy, telephone service or cable provider (no more than three months old)
Canadian Permanent Resident Card	Construction competency certificate (apprentice or journeyperson)
US Permanent Resident Card (green card)	Hospital card accompanied by a health insurance card bearing a photograph
Canadian immigration document IMM 1442	Record of employment or pay slip (no more than three months old)
Official IDs for members of the military, police officers or diplomats posted in Canada	Home or car insurance certificate or statement (no more than one year old)
Certificate of Indian Status	School transcript (no more than one year old)
ID card issued by a Canadian province or territory	Bank statement (no more than three months old)
	Canada Post change of address receipt (no more than three months old)

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How to apply for a certificate or a copy of an act

You can submit an application in one of the following three ways: over the Internet, by mail or at a service counter. We offer normal or accelerated processing. Cost, processing time and method of delivery vary according to the type of processing and the mode of transmission you choose. To find out more, consult the Processing fees and turnaround section.

Over the Internet

You can apply over the Internet for a certificate or a copy of an act by using our DEClic! online service. You will pay less for your documents and eliminate postal delivery times.
Our online service is secure and accessible at all times, anywhere. Certain conditions apply.

By mail

If you choose to apply by mail, you must complete one of the "Application for a Certificate or Copy of an Act" forms.
There is a form for each of the following events: birth, marriage or civil union and death.
You can obtain paper versions of the forms at our Québec and Montréal service counters , at Services Québec offices or by contacting us. Be sure to always complete the latest version of a form in order to avoid any delay in processing your application. The version of the form is indicated in the upper right-hand corner of the document, next to the title.
PDF versions of the forms are available on our website and can be filled out on a computer screen. Download one of the forms.

At a service counter

You can submit your "Application for a Certificate or Copy of an Act" form and your payment in person at one of our service counters in Québec or Montréal or at a Services Québec office that offers our services. You can also fill out the form at the counter.

At a service counter using the DEClic! Comptoir online service

You can apply for a certificate or a copy of an act by using our DEClic! Comptoir online service. It is available at Directeur de l'état civil service counters in Québec and Montréal, as well as at the Services Québec offices providing Directeur de l’état civil services. Contact us for the address of the office closest to you.
Simply go to a service counter at one of these locations, present photo ID as well as proof of home address, and make your payment. You will be given a transaction receipt containing an access number to complete your application on site at a self-service computer terminal.
The DEClic! Comptoir online service allows you to obtain your documents at low cost and at the same price as applications made over the Internet. Employees are available to help you, should you need it.
Important
If your name does not appear in the act for which you are requesting a document, remember to bring a copy of a document explaining the reason for your request.
It is preferable to present originals of your photo ID and proof of home address, if you submit your application in person at one of our service counters or at a Services Québec office that offers our services.

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Checklist

If you apply using a printed form, you must:

Complete all of the sections of the form.
Write in block letters (uppercase, lowercase, accented characters), in black or blue ink.
Attach a photocopy of a valid photo ID.
Attach a photocopy of a valid proof of home address.
Attach a photocopy of the document establishing why you want to obtain the civil status document, if your name is not mentioned in the act.
Sign and date your application.
Include your payment and verify that it corresponds to the total cost of the documents requested.
Take the time to verify that the information in the form and the spelling used are accurate. Be sure that you have chosen the proper type of document.

For information about the processing time of an application, consult the Processing fees and turnaround section.

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Security features of certificates and copies of acts

The certificates and copies of acts we issue include security features that ensure their authenticity. These features, described on the reverse side of the documents, are the following:

Watermarked security paper
The drawing below, or part of it, can be seen by holding the paper up to a light.
Chemical protection
Chemical indicators incorporated into the paper cause stains to appear when the paper is exposed to ink solvents.
Engraving
Fine, continuous blue lines are printed at the top of the document, giving a relief effect and a rough feeling to the touch.
Latent image
When holding the document at eye height and looking at it horizontally, a fleur-de-lys is visible in the upper right-hand corner of the engraving. This image cannot be reproduced by a photocopier.

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Loss or theft of a certificate or a copy of an act

If a certificate or a copy of an act is lost or stolen, please contact us by telephone before applying for a new document. That way, we can invalidate the lost or stolen document in order to contribute to the prevention of identity theft. Note that we can invalidate only documents issued since March 29, 2005, and that only the person who applied for the certificate or copy of an act can notify us of the loss or theft.
If, because of circumstances surrounding the loss or theft of the document, you wish to have a note added to the concerned file so that it is harder to issue certificates or copies of acts, you must send us a request in writing to that effect. In your request, you must

explain the circumstances surrounding the loss or theft of the document;
ask that a note be added to the file making it harder to issue certificates or copies of acts;
indicate the surname, usual given name, date and place of birth of the person who lost the document or had it stolen, as well as the surnames, usual given names and birthdates of the person's parents;
indicate your surname, usual given name, address and telephone number;
in case of theft, provide a photocopy of the police report, if any.

Your request must be sent to the following address:

Gestion des retours
Directeur de l'état civil
2535, boulevard Laurier
Québec (Québec) G1V 5C5

We recommend that a new application for a certificate or a copy of an act be submitted before or at the time of the request to have a note added to your file. You will then be able to obtain a document one last time without being subjected to the inconveniences related to this security measure.

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Online service: Verification of the validity of a certificate or a copy of an act

The Verification of the validity of a certificate or copy of an act

online service enables you to ensure that a certificate or a copy of an act issued after March 29, 2005 is valid. The service also indicates whether, since the document was issued, the death of the person or one of the persons to whom the document pertains was entered in the Québec register of civil status or whether a notation of dissolution of a marriage or civil union was made to the act being consulted. Lastly, it indicates whether the document was declared stolen or lost.

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Reviewed: 2015-01-23

http://www.etatcivil.gouv.qc.ca/en/certificate-copy-act.html

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Monday, September 19, 2016

Table of Contents

Overview

Application package

Symbols used in this guide

Before you apply

Who may apply for a citizenship certificate?

Replacing your certificate

Are you a citizen of another country?

Amendments to the Citizenship Act limit citizenship by descent

Exceptions to the first generation limit

Amendments to the Citizenship Act extending citizenship

Step 1. Gather documents

What documents are required?

Name change

If you have legally changed your name within Canada

If you have legally changed your name outside Canada and are residing in Canada

If you have legally changed your name outside Canada and are residing outside Canada

If you have applied and obtained an amendment to your Record of Landing, or Confirmation of Permanent Residence due to errors made by Canadian immigration officials when recording your name, then you must submit a copy of the amendment or a letter confirming the change of name.

Changing sex designation

Documentary evidence issued in Canada

Documentary evidence issued outside Canada

Date of birth correction

Quebec government documents

Exception to citizenship by birth in Canada

Crown Servants

Acceptable proof of employment as a Crown servant

Certified true copies

Who can certify copies?

Translation of documents

Photographs

Step 2. Complete the application

Filling out the application

Be complete and accurate

Section 1

Section 2

Section 3

Section 4

Section 5

Section 6

Section 7

Section 8

Section 9

Section 10

Section 11

Section 12

Section 13

Step 3. Pay the fees

Calculating your fees

Explanation of fees and refunds

Incorrect fee payment

Online fee payment

Instructions

Proof of payment

Outside Canada Fee payment

Step 4. Mail the application

Where to mail the application

If you are sending more than one application

Sign the form

Reminders…

What happens next?

Once your application is received

Current processing times

Updating your contact information

Checking application status

Protecting your information

Quality Assurance Program

Need help?

How-to video

Find out if you are eligible

Living in Canada tool

The essential documents for your trip

Principal menu

Certificates and copies of acts

A few words about certificates and copies of acts

Which document to request: a certificate or a copy of an act?

Who can apply for a certificate or a copy of an act?

Establishing the applicant's identity

How to apply for a certificate or a copy of an act

Over the Internet